How to make sure payments made by bank transfer are allocated to your account

We want to make sure that paying your water bill is always simple and straightforward. To achieve this, we need to correctly allocate payments to your account whenever you pay us by bank transfer using BACS, CHAPS or Faster Payments. Without some important information, payments will be unallocated which makes your account look overdue. Here's some simple payment advice to make sure this doesn’t happen to you.

What happens when you pay us by bank transfer?

We work with around 300,000 customers, so when you pay us by bank transfer, we need to be able to correctly allocate it to keep your water account up to date.

Sometimes we don’t receive enough information to be able to allocate the payment, so we don’t know which account the payment is for. When this happens, it goes into what’s called our suspense account as an unallocated payment. Without any remittance advice or key details (like a company name or customer reference number), it can take us a while to track down the right account. And, until we’re able to find the account it belongs to, it won’t be shown as a payment – making your account appear overdue.

If we're not able to find the account the payment belongs to, it will remain unallocated in our suspense account until we receive a call or email to query the payment.

All of this means we could be sending you reminders - even a disconnection notice - asking you to pay a bill that you’ve already sent a payment for, but the payment hasn’t yet been allocated to your account. This wastes time and understandably causes confusion and frustration.

To stop this happening and enable us to allocate payments correctly, here are some simple steps to follow to make sure your payment reaches the right account.

Paying a single account

If you’re transferring a payment for a single account, all you need to do is quote your customer reference number with the payment. This number is either 9 or 11 digits long and can be found in the top-right corner of your bill. The payment will then be automatically allocated to your account.

How to make sure payments made by bank transfer are allocated to your account

Or, you can quote your bill number with the payment instead. This number is 7 digits long and can also be found in the top-right corner of your bill. This means we can easily allocate the payment to your account.

How to make sure payments made by bank transfer are allocated to your account

It’s very important that you only quote your customer reference number (or bill number) with the payment. Don’t add any additional names, addresses or other information.

Paying multiple accounts

If you’re transferring a payment for multiple accounts, there are a couple of things to do to make sure all the accounts are updated.

  1. Firstly, quote your company name with the payment.

    Don’t quote a customer reference number with the payment, as the whole amount will be allocated to the quoted account. This will place that account in credit and not allocate anything to the other intended multiple accounts.

  2. After you’ve transferred the payment, you need to send a remittance advice to bacs@wave-utilities.co.uk.

    On the remittance advice, quote the customer reference numbers of the accounts your payment is for, along with the amount to be allocated to each account.

We use this information to allocate the payment to your accounts quickly and correctly.

Need help with a payment?

If you’d like to let us know about a missing payment or have a query about whether a payment has been allocated, please call us on 0333 207 9283 or email bacs@wave-utilities.co.uk.

Other ways to pay

Because every business is unique, we offer several ways to pay your bill to suit you.

For many, the easiest way to pay is by Direct Debit. This lets you select a monthly payment to suit your needs, automate payments and save time.

Find out how to pay by Direct Debit

Latest