Compliments and complaints

Passing on compliments

If you've had a good experience with us we'd really like to know so that we can thank the team member involved and continue to improve our services.

Unhappy with our service?

We try to get everything right first time but appreciate this isn’t always the case. If you’re unhappy with any element of our service, please get in touch and we’ll do what we can to resolve your concerns as quickly as possible. You can contact us on 0333 207 9283, email customerservices@wave-utilities.co.uk or if you prefer to send a letter, send it to Wave Utilities, PO Box 4998, Lancing, BN11 9AY

How do we handle complaints?

Stage One – Our Customer Care Team

We'll hand your complaint to our customer care team and a specialist advisor will call you back to discuss the issue and set out how we plan to resolve it.

They'll then personally look after your complaint, keeping you fully informed along the way until you're happy that the matter is resolved. We will confirm the outcome that we've agreed with you by telephone or in writing via email or letter, within ten working days.

Stage Two - Escalation to a Senior Manager

In the rare case that you remain unhappy and feel that we haven't resolved the matter to your satisfaction, you can choose to escalate it to an appropriate Senior Manager who will review the case. They'll then write to you via email or letter explaining the outcome of their review and any further action to be taken.

What happens if I'm still not happy?

If, having fully exhausted this process, we haven't resolved the complaint to your satisfaction, you may take your complaint to the Consumer Council for Water (CCW) who are an independent representative working with both consumers and non-household organisations and will act on your behalf to try to resolve your complaint with us.

Your final escalation point would be to take your complaint to ADR Group. ADR Group mediates disputes between the customer and water and waste water retailers which have reached a state of deadlock.

ADR Group is appropriate after CCW processes have been exhausted.

For customers in Scotland

If you remain dissatisfied, you can ask the Scottish Public Services Ombudsman (SPSO) to look at your complaint. The SPSO is the final stage for complaints about public services in Scotland. The SPSO cannot normally look at complaints:

  • where you have not gone all the way through the organisation’s complaints handling procedure
  • more than 12 months after you became aware of the matter you want to complain about, or
  • that have been or are being considered in court

You can contact the SPSO

In person:

SPSO
Bridgeside House
99 McDonald Road
Edinburgh
EH7 4NS

By post:

Freepost SPSO (you don’t need to use a stamp)

Freephone: 0800 377 7330

Online: https://www.spso.org.uk/contact-us

Latest